Documents should support the seller's claims
A document is useful only when it can be matched to the vehicle, seller, date, mileage, and work claimed. Check consistency rather than accepting a folder of paperwork at face value.
Ownership and vehicle identity
- Ownership, title, registration, keeper, or equivalent document
- Seller identification and authority to sell
- Vehicle identification number matching the car and records
- Current registration or licensing status where applicable
- Any required transfer or sale forms
Maintenance and repair evidence
- Service book or digital service record
- Dated invoices showing mileage and work completed
- Receipts for major components and scheduled maintenance
- Warranty records and transferable coverage
- Diagnostic reports for current or recent warning lights
Weak evidence
A handwritten note saying “full service done” with no workshop, date, mileage, or parts listed.
Stronger evidence
An invoice identifying the vehicle, mileage, date, work completed, parts, and workshop.
Inspection and official history records
Depending on the market, relevant records may include roadworthiness inspections, emissions tests, recorded mileage, finance checks, theft records, write-off status, recalls, or manufacturer campaigns.
Use official or reputable services appropriate to the country. ScanBeforeBuy does not access those databases.
Purchase agreement and payment record
- Full names and contact details of buyer and seller
- Vehicle identification and registration details
- Agreed price, deposit, balance, and payment method
- Items included with the vehicle
- Known faults and seller statements that matter to the deal
- Date, signatures, and copies for both parties
How to detect inconsistent paperwork
- Match names, dates, mileage, and identification numbers.
- Check whether service intervals form a believable timeline.
- Investigate altered, missing, or unexplained pages.
- Compare paperwork with the physical condition and seller answers.
- Verify important records through the issuing organisation where possible.
Check a real listing before you contact the seller
ScanBeforeBuy reviews the wording for hidden risks, missing information, possible future cost areas, seller questions, and negotiation points.
Scan a used-car listingFrequently asked questions
What documents should come with a used car?
The exact documents vary by country, but normally include proof of ownership or registration, seller authority, transfer paperwork, service records, inspection records, and a signed receipt or agreement.
Is a service book enough?
Not always. A service book is more useful when supported by invoices, digital records, workshop details, dates, and mileage.
What if the seller has lost the documents?
Ask whether replacements can be obtained and verify the local transfer process before paying. Missing ownership or identity documents can prevent a safe legal transfer.
Does ScanBeforeBuy verify vehicle documents?
No. It identifies which details or documents appear to be missing from the listing, but the buyer must verify official records separately.
Related used-car guides
This page provides general buyer information and is not legal, financial, mechanical, or jurisdiction-specific advice. Vehicle laws, transfer requirements, and consumer protections vary by location. Verify local rules and arrange appropriate professional checks before purchasing.